PERIOD REPORT
DATE: September 11, 2018 Report No. ADM-18-026
TO: Mayor and Council
FROM: Laurie Hurst, Chief Administrative Officer
SUBJECT:TITLE CAO - 2018 Second Period Report
Body
The following is a report on the activities pertaining to the CAO’s Office from May 1, 2018 to August 31, 2018.
I. DIVISION ACHIEVEMENTS AND ACTIVITIES
1. Legislative
• Attended meetings of and reviewed reports, agendas, minutes and action reports of Council, COTW and In Camera meetings.
2. Operations
• Ongoing overview of Esquimalt Town Square; review of library design details, offsite development costs and overall progress of development with senior leadership team
• Continued to liaise with property manager for 1237-1243 Esquimalt Road until demolition; demolition now complete
• Continued with coordination of regional council orientation and in house training to follow local government elections in October
• Finalized contract with four other municipalities on transition of fire dispatch service from Saanich to Surrey; transition date now set in September
• Community consultation on McLoughlin amenity funds continued over the summer as phase 2; working group will review results in September
• Worked with Emergency Management BC staff as a member of the Regional Emergency Management Partnership on the concept of operations process; attended Regional Concept of Operations Engagement Workshop with regional emergency planners and stakeholders to further develop concept of operations
• Attended and participated in preparation meetings with GVLRA and other municipal employers in relation to CUPE Local 374; active bargaining occurred May 3 and 4 with additional dates set for September; agreement at the joint table has yet to be reached; agreement at local table for Esquimalt was achieved
• Met with Framework Agreement Administrative Committee to discuss 2018 resourcing requests from VicPD, no resolution achieved to date; met with consultants engaged for the Provincial Review of the Framework Agreement and outstanding 2018 resource requests in conjunction with Victoria City Manager
• Attended meetings of the Regional Integrated Police Units Working Group with the Mayor as well as a session specific to regional CAOs
• Prepared information sheet for LGMA’s recently published Elected Officials Orientation Resource Toolkit which features Esquimalt as a ‘Spotlight Community’; collaborated and contributed to the LGMA Tip Sheet - Talking to elected officials about learning
• Discussed various topics with senior staff to provide strategic input: potential housing development at 867 Lampson, logistics for media event with Minister Duclos, initial planning for potential C2C forums, DND lands jurisdiction and various complex development projects in the community
• Conducted performance review and confirmation for Executive Assistant to Mayor and CAO
• Participated in grievance meetings; 2 for IAFF and 1 for CUPE; one grievance remains outstanding with IAFF
• Review and approval of corporate public communication materials
3. Other
• Regular meeting attendance and participation:
o CAO/Mayor - weekly
o Senior Leadership group - weekly
o GVLRA Board - monthly
o Te’mexw Treaty Advisory Committee - monthly
o Local Area Administrators - quarterly
o CUPE Labour Management - quarterly
o Emergency Planning Committee - semi annually
• Special Events:
o Base/Township luncheon attended in May
o Accepted invitation to be a mentor for University of Victoria School of Public Administration MPA program; mentoring sessions included Professional Integrity in Public Administration, Moving to New Organizations and Embracing Leadership Turnover and Rounding Out and Elevating Competencies: Filling Gaps and Developing as Leaders Over a Career
o Panel speaker at LGMA Administrative Professionals Workshop - What to Expect During an Election
o Participated in Big Bike ride for Heart and Stroke Foundation
• Training/Workshops/Seminars:
o Regional Concept of Operations Engagement Workshop
II. COMMITTEES
• CAO is appointed to and participates on the following committees:
o Internal
§ McLoughlin Amenity Funds Working Group
o External
§ Regional Emergency Management Partnership Steering Committee
§ Administrative Committee - GVLRA
§ Administrative Committee - Police Framework Agreement