PERIOD REPORT
DATE: May 22, 2018 Report No. ADM-18-017
TO: Mayor and Council
FROM: Laurie Hurst, Chief Administrative Officer
SUBJECT:TITLE CAO - 2018 First Period Report
Body
The following is a report on the activities pertaining to the CAO’s Office from January 1, 2018 to April 30, 2018.
I. DIVISION ACHIEVEMENTS AND ACTIVITIES
1. Legislative
• Attended meetings of and reviewed reports, agendas, minutes and action reports of Council, COTW and In Camera meetings.
2. Operations
• Ongoing overview of Esquimalt Town Square; staff meetings to ensure completion of on site remediation; interpretation of contracts and agreements, facilitate legal review as necessary; ongoing discussions regarding library design
• Continue to oversee property management of 1237-1243 Esquimalt Road until demolition; public engagement on future use is now entering phase 2
• Continuing liaison with Project Manager for McLoughlin Point Wastewater Treatment Facility and Macaulay Point pump station improvement projects; coordinated feedback for Macaulay Point design project
• Commenced organization of regional council orientation to follow local government elections in October; venue and speakers are booked and invitations to other municipalities in the region have been issued
• Facilitated annual Strategic Plan update session including initial development of topical subjects; organized and facilitated senior leadership group update of Operational Strategies adopted by Council February 26
• Worked with four other municipalities to review, develop, issue and evaluate joint request for proposals for fire dispatch services; Council approved contract award March 12; ongoing work with the group on transition of service from Saanich to Surrey
• Participated as member of the working group for community consultation on McLoughlin amenity fund; phase 1 input completed and presented to Council; currently working with project group on launch of phase 2 consultation
• Met with Provincial regulatory staff in regard to site specific building regulations, timelines for development and general process discussion
• Completed annual Employee Development and Work Plans with all senior leadership staff
• Participated as a member of the Administrative Committee for the Framework Agreement to discuss and attempt resolution on budget issues for additional resource requests; no resolution at Committee and now issue resides with Director of Police Services for decision
• Extensive review and input on format and structure of the draft Official Community Plan for review by Council
• Worked with Emergency Management BC staff as member of Regional Emergency Management Partnership on concept of operations process
• Attended and participated in preparation meetings with GVLRA and other municipal employers in relation to CUPE Local 374; active bargaining began January 17 and continued May 3 and 4; agreement at the joint table has yet to be reached
• Discussed various topics with senior staff to provide strategic input: private use of public lands, tourism advertising, staffing positions/personnel issues, legalization of cannabis, budget development, communication and marketing, various development proposals
• Participated in various grievance meetings; one grievance remains outstanding with IAFF union
• Review and approval of corporate public communication materials
3. Other
• Regular meeting attendance and participation:
o CAO/Mayor - weekly
o Senior Leadership group - weekly
o Esquimalt Town Square status/updates - weekly
o GVLRA Board - monthly
o Te’mexw Treaty Advisory Committee - monthly
o Local Area Administrators - quarterly
o CUPE Labour Management - quarterly
o Emergency Planning Committee - semi annually
• Special Events:
o 2018 CAO Forum - presented as panel member - New Council Orientations
o Annual Esquimalt Emergency Program Stakeholder Forum
• Training/Workshops/Seminars:
o Improving the Effective Team - facilitated session for senior leadership team
o Annual Young Anderson Law Seminar
o Rapid Damage Assessment training
o Tabletop exercise Ammonia Exposure Control Plan
o Emergency Operations Centre Essentials - attended 2 day training workshop as refresher course
II. COMMITTEES
• CAO is not appointed to any internal committees, but does sit on the following:
o Regional Emergency Management Partnership Steering Committee
o Administrative Committee - GVLRA
o Administrative Committee - Police Framework Agreement