File #: 24-455    Version: 1 Name:
Type: Staff Report Status: Agenda Ready
File created: 10/1/2024 In control: Council
On agenda: 11/4/2024 Final action:
Title: 2025 Annual Regular Council and Committee of the Whole Meeting Schedule, Staff Report No. ADM-24-067
Attachments: 1. ADM-24-067 2025 Meeting Schedule Attch 1.pdf
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TOWNSHIP OF ESQUIMALT MEMORANDUM

MEETING DATE:  November 4, 2024                     Report No. ADM-24-067

 

TO:                       Councill                                          

FROM:                       Jonah Ross, Corporate Services Assistant & Deb Hopkins, Director of Corporate Services

SUBJECT:                      2025 Annual Regular Council and Committee of the Whole Meeting Schedule

 

INFORMATION:

 

In accordance with the Community Charter and Council Procedure Bylaw, 2022, No. 3081, Council must annually make available to the public a schedule of the dates, times, and places of Regular Council and Committee of the Whole (COTW) meetings and must also give notice to the public regarding the availability of the schedule of meetings.

 

The attached draft schedule has been adjusted as outlined by the Council Procedure Bylaw, for the annual conventions of the Association of Vancouver Island and Coastal Communities (AVICC), Federation of Canadian Municipalities (FCM), and Union of British Columbia Municipalities (UBCM); for statutory holidays; and for Council’s summer recess. These adjustments ensure that the first and last meeting of each month are Regular Council meetings, and the second meeting of each month is COTW, where feasible.

 

Once approved by Council, notice of the availability of the 2025 Schedule of Regular Council and COTW meetings will be posted to the Municipal Hall and Recreation Centre Notice Boards, and advertised in the Victoria News. The notice will be posted online to the Township’s “News and Notices” webpage, and linked in an e-mail notification for distribution through the Public Notice subscription service. Additionally, the updated list of meetings will be listed on Township’s online Community Events Calendar, and Legistar meeting website.

 

Should Council wish to approve the proposed 2025 meeting schedule, the following motion would be appropriate:

 

That Council approve the 2025 Regular Council and Committee of the Whole Meeting Schedule as outlined in Attachment 1 to Staff Report No. ADM-24-067.  

 

REVIEWED BY:

 

1.                     Ian Irvine, Director of Finance, Reviewed

2.                     Deb Hopkins, Director of Corporate Services, Reviewed

3.                     Dan Horan, Chief Administrative Officer, Concurrence

 

LIST OF ATTACHMENTS: 

 

1.                     Proposed 2025 Annual Regular Council and Committee of the Whole Meeting Schedule