REQUEST FOR DECISION
DATE: April 3, 2017 Report No. EPW-17-008
TO: Laurie Hurst, Chief Administrative Officer
FROM: Will Wieler, A/Director of Engineering and Public Works
SUBJECT:
Title
Capital Budget Request - Sewer Drain Replacements
End
RECOMMENDATION:
Recommendation
That Council gives budget approval for Projects 1, 2, 3, & 4 in the amount of $159,000 in the 2017-2021 Financial Plan, as set out in Staff Report EPW-17-008.
Body
RELEVANT POLICY:
Not applicable.
STRATEGIC RELEVANCE:
Well Managed and Maintained Infrastructure - Identify infrastructure repair and proactively plan for replacement needs.
BACKGROUND:
The Township’s Engineering and Public Works staff are working on comprehensive infrastructure plans to meet the strategic priorities set out by Council. This is a substantial undertaking that will bring a tremendous benefit to the Township as a whole. In the transition period between now and when the plans are in full motion, the Township still has to address the infrastructure needs as they arise. This past winter season put a significant strain on the sewer and drain infrastructure, and we experienced greater frequency of blockages. In some instances, a need to replace portions of the main lines was identified in order to ensure the continued functionality of the system. The required capital projects would be as follows:
Project 1 - McNaughton Avenue Drain Replacement
• 50 lineal meters of the existing drain main is in need of replacement
• Cost estimate is $25,000
Project 2 - 800 Block Esquimalt Road Sewer Main
• 60 lineal meters of the sewer main is in immediate need of replacement
• Cost estimate for the works is $24,000
Project 3 - 700 Block Lampson Street Sewer Main Replacement
• 120 lineal meters of the sewer main is in immediate need of replacement
• Cost estimate is $65,000
Project 4 - Lockley Road & Intervale Avenue Sewer Drain and Concrete Works
• $50,000 was initially allocated to this project
• Sewer and Drain replacement works are required as part of this project
• Some additional concrete replacement is also required
• Cost estimate for the additional works is $45,000
Projects 1-4 will be contracted out, with the Township completing the design acting as the Owner’s Representative.
ISSUES:
1. Rationale for Selected Option
It is staff’s recommendation that Projects 1, 2, 3 and 4 be given budget approval within the 2017-2021 Financial Plan.
Project 1
The drain main inspected was found to be in very poor condition. One property currently being serviced by this pipe has a pending subdivision application and the second parcel is unable to be serviced by the drain main due to the level of deterioration of the main line at this location. Regardless of whether the subdivision is approved, this drain main is in need of immediate replacement.
Project 2
The sewer main at 855 Esquimalt Road has had numerous blockages recently resulting from the deterioration of the Township’s sewer main. The main replacement is essential to keep the properties in the area adequately serviced.
Project 3
The sewer main at the 700 block of Lampson Street is in poor condition. Recently this main has also had multiple blockages affecting the upstream properties. It is important to have this main replaced in a timely manner.
Project 4
As part of the detailed design for the intersection of Lockley Road and Intervale Avenue, further investigative work was conducted and portions of the drain and sewer network will need to be replaced as part of the works. The system is currently functioning adequately, however the infrastructure is in poor condition. The construction works will disturb the infrastructure and further deteriorate the pipe condition. Completing the replacement as part of the project ensures the Township’s sewer and drain network in the area is suitable for the long term.
2. Organizational Implications
It is anticipated that all approved projects will be contracted out as these works were not included in the 2017 work plan for Public Works staff. The design for Project 4 has been completed and is ready to be implemented upon budget approval. The design for Projects 1, 2 & 3 will need to be finalized by the Engineering Department. The design and administration of all approved projects can be included in the 2017 work plan for the Engineering Department.
3. Financial Implications
Recently Council reviewed the capital and operating requests as recommended by staff for inclusion in the 2017-2021 Financial Plan. These four requested projects were not included in these details. As these projects are considered capital in nature, they will not require additional taxation this fiscal year. It is recommended that these additional capital projects be funded from the Infrastructure and Revitalization Reserve Fund. This Reserve Fund has a balance of approximately $690,000 at the start of the fiscal year which will be sufficient to fully fund these projects.
4. Sustainability & Environmental Implications
Where possible and feasible, sustainability elements will be incorporated into the construction of each project. Each project will also strive to lower the environmental impact by methods of construction and disposal.
5. Communication & Engagement
The Township will notify the affected residents directly and keep them updated on the projects and the impacts to their property.
ALTERNATIVES:
1. That Council gives budget approval for Projects 1, 2, 3, & 4 in the amount of $159,000.
2. That Council does not give budget approval of Project 1, 2, 3, & 4 in the amount of $159,000.
3. That Council gives budget approval for only some of the Projects.