TOWNSHIP OF ESQUIMALT STAFF REPORT
MEETING DATE: June 9, 2025 Report No. ADM-25-025
TO: Council
FROM: Tara Zajac, Manager of Communications
SUBJECT: 2024 Annual Report
RECOMMENDATION:
Recommendation
That Council adopt the 2024 Annual Report as attached to Staff Report No. ADM-25-025.
Body
EXECUTIVE SUMMARY:
The Annual Report is the vehicle through which the organization reports to the public on their accomplishments from the previous year and the progress made on achieving Council’s strategic priorities for that year.
Preparation, notification, and public review of the 2024 Annual Report was conducted in accordance with the requirements outlined in the Community Charter. Council adoption of the report is a statutory requirement for all local governments.
BACKGROUND:
Under sections 98 and 99 of the Community Charter, Council must prepare an Annual Report for consideration by June 30 of each year. Prior to Council’s consideration of the Annual Report at an open Council meeting, it must be available for public inspection for at least 14 days prior to the meeting, and notice of the date, time, and location of the meeting must be given in accordance with section 94 of the Community Charter.
The 2024 audited financial statements, previously approved by Council, form part of this Annual Report.
The draft 2024 Annual Report (attached) was prepared based on the mandatory items that must be included in the report as outlined in section 98 of the Community Charter.
The report has been available for public inspection in person at the municipal hall and on the township website since May 23, 2025. Public notice was issued on the website May 29 and June 6, sent by email notification on May 29 and June 6, and posted to the notice board at the municipal hall and at the recreation centre in accordance with the Township’s Public Notice Bylaw, 2024, No. 3136.
ANALYSIS:
Adopting the Annual Report endorses the content and the report then becomes part of the official public record. Any amendments to the report will be completed before the final version is published. Publishing the report fulfills Community Charter requirements and provides public transparency.
OPTIONS:
1. That Council adopt the 2024 Annual Report as attached to Staff Report ADM-25-025.
2. That Council direct staff to amend the report and adopt the 2024 Annual Report as amended.
COUNCIL PRIORITY:
Good Governance and Organizational Excellence
FINANCIAL IMPACT:
Costs are very minimal and will be under $500 for advertising and printing.
COMMUNICATIONS/ENGAGEMENT:
The draft 2024 Annual Report has been available for public inspection in person at the municipal hall and on the township website since May 23, 2025. Public notice was issued on the website May 29 and June 6, sent by email notification on May 29 and June 6, and posted to the notice board at the municipal hall and at the recreation centre in accordance with the Township’s Public Notice Bylaw, 2024, No. 3136.
TIMELINES & NEXT STEPS:
Once adopted, the 2024 Annual Report will be made available at Municipal Hall, on the Township’s website, and will be retained in the permanent corporate records.
REPORT REVIEWED BY:
1. Vicki Gannon, Director of Human Resources and Community Relations
2. Deb Hopkins, Director of Corporate Services, Reviewed
3. Dan Horan, Chief Administrative Officer, Concurrence
LIST OF ATTACHMENTS:
1. 2024 Annual Report