REQUEST FOR DECISION
DATE: June 9th, 2020 Report No. ADM-20-018
TO: Laurie Hurst, Chief Administrative Officer
FROM: Rachel Dumas, Manager of Corporate Services
SUBJECT:
Title
Amendment to Advisory Planning Commission Bylaw, 2012, No. 2792.
End
RECOMMENDATION:
Recommendation
*That Council give first, second and third readings to Advisory Planning Commission Bylaw, 2012, No. 2792, Amendment Bylaw No. 3001, 2020.
Body
RELEVANT POLICY:
Advisory Planning Commission Bylaw, 2012, No. 2792
Council Procedure Bylaw, 2009, No. 2715
Community Charter
Local Government Act
Council Policy ADMIN-47: Terms of Reference - Environmental Advisory Committee
Council Policy ADMIN-51: Terms of Reference - Parks and Recreation Advisory Committee.
STRATEGIC RELEVANCE:
Excellence in Public Service: Engage, respect and respond to the needs of the community.
BACKGROUND:
During the 2020 committee recruitment process, staff discovered some inconsistencies with the beginning and end dates for appointed committee members. We found that many members of both the Advisory Planning Commission (APC) and APC Design Review Committee had been appointed two year terms beginning on July 1st and ending June 30th, consistent with the Environmental Advisory Committee (EAC) and the Parks and Recreation Advisory Committee (P&RAC) but inconsistent with the relevant bylaw. The APC and DRC are both governed by the Advisory Planning Commission Bylaw which states membership terms begin January 1st to December 31st. The EAC and P&RAC are governed by Council Policies ADMIN-47: Terms of Reference - Environmental Advisory Committee and ADMIN-51: Terms of Reference - Parks and Recreation Advisory Committee. All 2020 newly re-appointed and appointed committee members of all committees have been appointed terms beginning July 1st and ending June 30th. In addition, certain text amendments within the bylaw also require revision for consistency numbering in the Official Community Plan Bylaw, 2018, No. 2922.
ISSUES:
1. Rationale for Selected Option
This change to the beginning and end dates of a term for APC and DRC committee members would provide consistency with all Council appointed committees.
Section 24 (a) is amended to reflect the revised numbering of development permit areas in the new Official Community Plan. Specifically, “Development Permit Area No. 5 - Enhanced Design Control Residential”, in the old Official Community Plan became, “Development Permit Area No. 3 - Enhanced Design Control Residential”, in the new Official Community Plan.
In addition, a new subsection, namely subsection “(e)”, is added to Section 24 to clarify that; in addition to form and character of development, the Design Review Committee will also advise Council on matters contained in Development Permit Area No. 1 - Natural Environment, Development Permit Area No. 7 - Energy Conservation and Greenhouse Gas Reduction, and Development Permit Area No. 8 - Water Conservation, associated with a development permit application for form and character referred to it pursuant to Section 24 (a).
2. Organizational Implications
There are no organizational implications with this Request for Decision.
3. Financial Implications
There are no financial implications with this Request for Decision.
4. Sustainability & Environmental Implications
There are no sustainability & environmental implications with this Request for Decision.
5. Communication & Engagement
Should the bylaw be adopted, staff will update the municipal website and municipal records and distribute the Committee liaison staff for information.
ALTERNATIVES:
1. That Council give first, second and third readings to Advisory Planning Commission Bylaw, 2012, No. 2792, Amendment Bylaw No. 3001, 2020, under the authority of the Emergency Program Act, Ministerial Order No. M139, Division 4, section 12, and dated May 1, 2020.
2. That Council give first, second and third readings to Advisory Planning Commission Bylaw, 2012, No. 2792, Amendment Bylaw No. 3001, 2020 as amended.